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 Workplace Health & Safety
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Drug Free Workplace
Refer to: Lake County Board of County Commissioners Policy Employment Policies Manual, 4.3 Drug Free Workplace and Procedure ES-4.02.01.

All Lake County employees are prohibited from using, selling, dispensing, distributing, possessing or manufacturing illegal drugs and narcotics or alcoholic beverages on County premises, work sites or in County vehicles.  

All drug and/or alcohol tests are conducted by Centra Care.

Centra Care - Mount Dora
19015 U.S. Highway 441
Mount Dora, FL 32757
Phone : (352) 383-6479
Fax: (352) 735-0309

Centra Care - Clermont
15701 State Road 50, Suite 101
Clermont, FL 34711
Phone: (352) 394-7757
Fax: (407) 200-2584
Centra Care - Leesburg
1103 N. 14th Street
Leesburg, FL 34748
Main: (352) 314-2328, Fax: (352) 314-3058


Hours of Operation (all locations)
8:00 AM to 8:00 PM Monday through Friday
8:00 AM to 5:00 PM Saturday and Sunday

Supervisor must complete the following steps:

  • Complete a Reasonable Suspicion Observation Form detailing specific observations. The form requires the name and signature of two supervisors observing the questionable behavior.
  • Report the incident to the Department Director and the Office of Human Resources & Risk Management.
  • Remove the employee from the worksite immediately, and escort the employee to Lake County’s authorized Healthcare Provider for a drug test.
  • Present a completed Reasonable Suspicion Drug Test Form to the designated specimen collection site at the time of the test.
  • Place the employee on administration leave with pay status, until the confirmed test results are obtained.

Drug Free Workplace Policy Flier

Online PowerPoint Presentation will be posted soon for all employees covering substance abuse in the workplace and how to recognizing signs of abuse.

Property & Liability

Florida Automobile Liability Identification Card               

“What do I do if I’m in an automobile accident with a County vehicle?”

During a Property & Liability claim, it is important that the manager/supervisor and employee communicate with one another to ensure that all information is obtained concerning the claim.  The Office of Human Resources & Risk Management is always available to answer questions or provide guidance concerning Property & Liability policies and procedures. 

  1. Employee - All Lake County employees are required to immediately report to their Supervisor any incidents involving damage to Lake County property.  The employee must not admit liability or offer a settlement in situations when damage is made to citizen(s) property.

  2. Management/Supervisory- Supervisors will immediately complete the property damage reports for incidents involving damage to Lake County or citizens’ property.

Property & Liability Reports

Property & Liability reports can be obtained from the Lake County intranet, either through the “Forms” Quick Link or by going to the Office of Human Resources & Risk Management's Property & Liability webpage through the intranet or the internet.

Supervisors are responsible for ensuring that all appropriate reports are immediately completed, collected, and submitted to the Office of Human Resources & Risk Management by either attaching the reports to an email or sending the hard copies through inter-office mail immediately following an incident.

County Fixed Assets

Refer to: Fixed Asset Management Procedure LC-37

Lake County Property (item) - If an item has a blue Lake County Property sticker and is damaged beyond repair or stolen and considered a total loss, the item must be reported to the Fixed Asset Section of the Office of Procurement Services.

Ed Luning, Jr.
Fixed Asset / Surplus Manager
eluning@lakecountyfl.gov
(352) 343-9747

If the item will need to be removed from the Lake County Inventory system, an Asset Status Change Form with required documentation and Board approval may be required.

Safety Program

Safety Program Links

There is no job that cannot be performed safely!

Why a SAFETY Program?  Because all employees need to know what is specifically required to perform their job safely, supervisors need the tools and guidance necessary to manage a safe and productive workplace and management must continually protect Lake County’s greatest asset -- the workforce.

A safety program consists of a set of written documents that describe Lake County’s safety policies, procedures and responsibilities. The program is designed to bring structure and consistency to the County’s accident prevention efforts; however, just because a safety program is written doesn't mean it is always followed. Safety training for all employees will ensure the program’s effectiveness. The safety program will consist of several key elements:

Lake County Safety Policy - This is a simple statement emphasizing the importance of safety and employee well being, which is of high priority and is supported by upper management.

Responsibilities of Management, Supervisors, and Employees - Safety responsibilities, at every level of the County, must be clearly defined in writing and relayed through training, so everyone has a fair and equal chance to live up to what is expected of them.

Safety Rules - Safe work procedures are established for the safety of each individual and all co-workers. These rules, which are additional "conditions of employment,” can prevent accidents during the work day, but employees and employers often tend to forget them unless they are enforced.

Corrective Action Policy - When any individual fails to follow established safety rules, the entire team may be at risk. When rules are ignored by many, the idea of consistent safe-work practices "goes down the tube." The progressive Corrective Action Policy defines how safety rules will be enforced fairly and consistently.

Specific Written Programs – Safety practices must be controlled through specific written programs and additional employee training such as Office Safety, Ladder Safety, Lock out /Tag out, Hearing Conservation Program, Bloodborne Pathogens Program, Hazardous Materials, etc. Clearly defined and enforced polices and procedures are necessary to prevent exposures, fatalities or serious injuries.

Safety Meetings - Responsibilities and safety procedures are rarely followed by everyone without an occasional reminder. Like the vaccinations we received as children, we all need booster shots for a good "take." Most work areas have a variety of safety topics to discuss, and safety meetings provide this opportunity. Safety meetings should be documented.  Remember, though, you don’t need to wait for a safety meeting to correct a potentially hazardous situation.

In order for a safety program to be effective, everyone must understand what is expected of them and safety must be an ongoing and essential part of everyone’s work day. This means that everyone must have an occasional reminder of what accident prevention is all about. Safety is a teamwork effort, and everyone plays an important part!

Workers' Compensation

Lake County has a duty to provide employees with procedures for reporting and obtaining medical treatment for on-the-job injuries and/or illnesses.

Supervisors should provide a print out of this specific information to the employee seeking medical attention for an on-the-job injury and/or illness.

If a Lake County employee has an on-the-job injury or illness, the following steps should be taken:

A. Emergency Medical Treatment:

  1. The employee (or employee witness) will notify the supervisor as soon as possible if the injury/illness requires emergency medical treatment and is considered life-threatening.
  2. In the event of a life-threatening injury or illness, someone should call 911 immediately. Employees with life-threatening injuries or illness should be transported to a hospital by ambulance. If unsure whether a medical condition is a life-threatening emergency 911 should be called.
  3. A supervisor should call TRISTAR at 877-811-4411 to report the claim as soon as possible. This number is available 24 hours a day, 7 days a week. The supervisor should then provide the employee (or hospital if the employee is not able to) the claim number when possible.

    Supervisors are responsible to ensure all reports are provided to employee(s) and witness(es), completed and submitted as a complete packet (Injury/Illness Report-Employee Statement, Injury/Illness Report-Supervisor Statement, and if needed an Incident Report-Witness Statement) immediately following an incident. Reports should be forwarded Office of HR & Risk Management via email, sending the hard copies through inter-office mail or hand delivery.

    Employer's Workers' Compensation Wallet Card Preview

  4. The TRISTAR workers comp adjuster will contact the injured employee regarding the next steps for follow up treatment after the emergency care.
  5. One-Time Change: The injured worker is eligible for a one-time change in physician during the life of the claim. Upon written receipt by the nurse case manager or adjuster of the injured worker’s one-time change request, a list of at least three physicians will be provided to the injured worker within the provider network. The chosen physician will not be professionally affiliated with the current treating physician. Once the provider is chosen, authorization will be given to the patient within 5 days after receipt of the written request.

    Second Opinion: The injured worker may no longer request a second opinion from another physician of the same specialty. The employee is entitled to one Independent Medical Evaluation (IME) per accident and not one IME per specialty. All IME’s will be scheduled according to Florida Workers’ Compensation statutes.

B. Non-Emergency Medical Treatment:

  1. If the injury/illness does not require emergency medical treatment and the injury/illness is not considered life threatening, the employee will notify the supervisor immediately. (If unsure whether a medical condition is a life-threatening emergency, 911 should be called.)
  2. The injured employee is required to call TRISTAR at 877-811-4411 to report the claim. The employee should then seek treatment at an authorized workers comp healthcare provider and give the workers comp claim number that TRISTAR provided when the claim was reported.

    Supervisors are responsible to ensure all reports are provided to employee(s) and witness(es), completed and submitted as a complete packet (Injury/Illness Report-Employee Statement, Injury/Illness Report-Supervisor Statement, and if needed an Incident Report-Witness Statement) immediately following an incident. Reports should be forwarded Office of HR & Risk Management via email, sending the hard copies through inter-office mail or hand delivery.

  3. Employees should present their wallet card and injury-related prescription scripts to any authorized pharmacy provider. Participating pharmacies can be verified by calling 866-845-7740 or visit www.helioscomp.com and search Pharmacy Locator.
  4. The employee should use the authorized Healthcare Provider for non-emergency medical treatment.

    Effective May 1, 2015

    Centra Care

    Mount Dora Location
    19015 U.S. Highway 441
    Mount Dora, FL 32757
    Main: (352) 383-3484, Fax: (352) 735-0517
    Mon-Fri 8:00 AM to 8:00 PM
    Sat-Sun 8:00 AM to 5:00 PM
    Clermont Location
    15701 State Road 50, Suite 101
    Clermont, FL 34711
    Main: (407) 347-8287, Fax: (407) 200-2584
    Mon-Fri 8:00 AM to 8:00 PM
    Sat-Sun 8:00 AM to 5:00 PM
    Leesburg Location
    1103 N. 14th Street
    Leesburg, FL 34748
    Main: (352) 314-2328, Fax: (352) 314-3058
    Mon-Fri 8 AM - 8 PM
    Sat-Sun 8 AM - 5 PM

    US HealthWorks

    210 South Lake St
    Leesburg, FL 34748
    Main: (352) 314-9300, Fax: (352) 787-4977
    Mon-Fri 7:30 AM to 5:00 PM
    Sat-Sun Closed
  5. If the injury/illness occurs after the Healthcare Provider’s hours listed above, the employee should obtain medical treatment at the nearest hospital. As soon as possible after treatment, the employee must go to the authorized Workers’ Compensation Healthcare Provider as required for continued Workers’ Compensation treatment.

    Remember: If you are seeking medical attention from an on-the-job injury or illness after Centra Care's normal hours, inform the hospital that the injury or illness is an on-the-job injury or illness. If the hospital is not informed, they will assume it did not happen on-the-job and forward you the bill.

  6. One-Time Change: The injured worker is eligible for a one-time change in physician during the life of the claim. Upon written receipt by the nurse case manager or adjuster of the injured worker’s one-time change request, a list of at least three physicians will be provided to the injured worker within the provider network. The chosen physician will not be professionally affiliated with the current treating physician. Once the provider is chosen, authorization will be given to the patient within 5 days after receipt of the written request.

    Second Opinion: The employee is entitled to one Independent Medical Evaluation (IME) per accident and not one IME per specialty. All IME’ s will be scheduled according to Florida Workers’ Compensation statutes.

C. Workers’ Compensation Reports/Forms:

Supervisors are responsible to ensure all reports are provided to employee(s) and witness(es), completed, collected, and submitted as a complete packet (First Report of Injury or Illness (if report only - no treatment), Injury/Illness Report – Supervisor Investigation, Injury/Illness Report – Employee Statement, and if needed an Incident Report – Witness Statement) to the Human Resources Department immediately following an incident. Reports can be forwarded to the Office of HR & Risk Management by either attaching the reports to an email, or sending the hard copies through inter-office mail, or hand delivery.

  1. Required: Lake County Injury/Illness Reports/Forms

    Supervisor, employee and witness must complete the respective report immediately after an injury/illness occurs.

    The completed report shall be attached to an email, mailed through interoffice mail or hand delivered to the Office of HR & Risk Management, Admin Building, Ste. 430.

    1. Required: Supervisor Investigation
    2. Required: Employee Statement
    3. Required If Witness(es): Witness Statement

    NOTE: Employees who sustain work-related injuries requiring treatment are REQUIRED to call TRISTAR at 877-877-4411 to report the claim. Should the employee not be able to make the call, his/her supervisor should report the claim on their behalf.

  2. Required if Report Only: First Report of Injury or Illness (Report Only)

    1. Supervisor and employee must complete the First Notice of Injury or Illness form immediately after an injury/illness is reported.
    2. Employee elects not to have medical treatment.
    3. The Injury/Illness Supervisor and Employee Statements, along with the Witness Statement (if applicable) must be filled out and sent as a packet with the First Report of Injury or Illness report via email or through interoffice mail or hand delivered to the Office of HR & Risk Management, Admin Building, Ste. 430.
  3. Required Lake County Injury/Illness Reports/Forms
    Supervisor, employee, and witness must complete the respective report immediately after an injury/illness occurs and/or is reported.

    The completed report shall be attached to an email or mailed through interoffice mail or hand delivered to the Offices of Human Resources, Admin. Building, Room 430.

    1. Required: Supervisor Investigation
    2. Required: Employee Statement
    3. Required if Witness(es): Witness Statement
 
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