Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 691-00

Open Market Existing Contract
Original Modified
RFQ No: Q2020-00013-1
Due Date: 9/18/2019 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Not Applicable
Permitting/Licensing Required: No
Send Response To
Name: Paul Long
Address:  
Phone: 352-343-9644 315 W. Main St., Suite 416
Tavares, FL 32778
Fax: 352-343-9698
Email: plong@lakecountyfl.gov
THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

Parks Events Guide 2020

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an item basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected.

Quotations must be received by 3 p.m. on the due date and at the response location listed above.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items must be completed no later than 10/7/2019 after issuance of purchase order or notice to proceed.

For questions regarding the commodities/services listed in this quote or for information regarding quotation procedures, terms and conditions, contact the County Point of Contact designated above.



Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.



DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
PEG 4"x9", w/Bleeds, 4/C, Qty. 3,000

FLAT SIZE: 8" W X 9" H

FINISHED SIZE: 4" W X 9" H

FINISHING: Saddle-stitch with necessary scoring.

PAGES: 52 Pages (Including Cover)

BLEEDS: Yes

COLORS: 4/4 (4-Color Process)

PAPER STOCK: 70# Text, Smooth, White Uncoated (Paper must contain at least 10% Post Consumer Waste or be FSC Certified)

SPECIFY PAPER STOCK QUOTED:

______________________________
 

3000Each $______________ $______________
PEG 4"x9", w/Bleeds, 4/C, Qty. 5,000

FLAT SIZE: 8" W X 9" H

FINISHED SIZE: 4" W X 9" H

FINISHING: Saddle-stitch with necessary scoring.

PAGES: 52 Pages (Including Cover)

BLEEDS: Yes

COLORS: 4/4 (4-Color Process)

PAPER STOCK: 70# Text, Smooth, White Uncoated (Paper must contain at least 10% Post Consumer Waste or be FSC Certified)

SPECIFY PAPER STOCK QUOTED:

______________________________
 

5000Each $______________ $______________
PEG 4"x9", w/Bleeds, 4/C, Qty. 8,000

FLAT SIZE: 8" W X 9" H

FINISHED SIZE: 4" W X 9" H

FINISHING: Saddle-stitch with necessary scoring.

PAGES: 52 Pages (Including Cover)

BLEEDS: Yes

COLORS: 4/4 (4-Color Process)

PAPER STOCK: 70# Text, Smooth, White Uncoated (Paper must contain at least 10% Post Consumer Waste or be FSC Certified)

SPECIFY PAPER STOCK QUOTED:

______________________________
 

8000Each $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions

ADDITIONAL NOTES:

  1. Paper Dummy / Paper Sample required for paper and/or binding approval, must be delivered at least two business days after receipt of files and needs to be approved before going on press. We reserve the right to have a staff member present for a press check at a pre-arranged time and date. *** ELECTRONIC PROOFS WILL NOT BE ACCEPTED. ***
  2. If two or more quotes come in at the same lowest bid price, preference will be given to an FSC certified printer if applicable.
  3. Quote MUST include costs for all of the following applicable specifications: PAPER DUMMY/SAMPLE, COLOR PROOF, DELIVERY COSTS, PADDING/BINDING and any necessary SCORING. (Delivery must be marked as "INSIDE DELIVERY SERVICE")
  4. Packaging Instructions: Shrink wrap or paper wrap in sets of 50. • Boxes need to be marked with item and quantities.
  5. Delivery Date: October 7, 2019. – Please make sure you are able to deliver by this date. 
  6. Delivery Instructions: Any delivery must be handled solely by the delivery driver, Lake County staff will not be available to help. Delivery driver must also provide the proper equipment for delivery.
  7. Delivery Shipping Address:
    Lake County Parks & Trails
    ATTN: Gallus Quigley
    2401 Woodlea Road, Tavares, FL 32778
    352-253-4950
  8. Files have been produced in InDesign, Photoshop and Illustrator CC 2019, Mac platform. Vendor must be capable of working with such files.
  9. To ensure that all RFQ requirements have been met, please submit your quote electronically by going to https://www.lakecountyfl.gov/offices/procurement_services/rfq_details.aspx?rfqnumber=Q2020-00013.
  10. If you have any questions regarding this quote request, you may contact Paul Long at 352-343-9644.

 



Ship To:

Parks & Trails Division
2401 Woodlea Road
Tavares, FL 32778
Gallus Quigley
352-253-4950

Bill To:

Parks & Trails Division
2401 Woodlea Road
Tavares, FL 32778-7800
Grace Burgos
352-742-3868

Certain insurance requirements apply to any purchase in response to this RFQ: No

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

 

 

 

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

____________________________________
Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
Prompt payment discount: ______% if paid within ______ days.


Reciprocal Vendor Preference

Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221 and 2-222; a process under which a local vendor preference program applied by another county may be applied in a reciprocal manner within Lake County. The following information is needed to support application of the Code

Primary Business Location: City: _____________________________ State: ________
Does this business maintain a significant physical location in Lake County at which employees are located and business is regularly transacted? _____Yes _____No
If "yes", provide supporting detail:

___________________________________________________________________________________

___________________________________________________________________________________